PRIVACY POLICY

1. Identity of the Data Controller

This website is operated by:

ITF IN-NAE OPPEM
Association without profit purpose (ASBL/VZW) registered in Belgium
Registered office: Eekhoornlaan 2, 1970 Wezembeek-Oppem, Belgium.
Company/association number (BCE/KBO): 1018.595.416
Email: itf.in.nae.oppem@gmail.com

2. Personal Data We Collect

We may collect and process the following personal data:

Identification data: name, surname
Contact details: email address, phone number, address (if provided)
Account data: login credentials and account activity
Order and transaction data (purchases, invoices, order history)
Payment status (we do not store full payment card details)
Sports-related data (if applicable): belt level, category, achievements
Media: photos or videos (only with consent)
Technical data: IP address, browser type, pages visited

3. Purposes of Processing

We process your personal data for:

Managing user accounts and memberships
Processing orders and payments in our online shop
Delivering products or services
Communicating with users and members
Organising club activities, trainings, and events
Publishing club-related content (only with consent)
Improving website functionality and user experience
Complying with legal and accounting obligations

4. Legal Basis for Processing

We process your data based on:

Your consent
Performance of a contract (e.g. membership or purchase)
Legal obligations (e.g. accounting and tax law)
Legitimate interest (e.g. club organisation and communication)
5. Payments

Payments made through the online shop are processed securely via third-party payment providers (e.g. Stripe, PayPal, or similar).

We do not store full credit card or banking details. Payment processing is handled securely by the provider in accordance with their own privacy policies.

6. Sharing of Data

We only share your data when necessary:

With service providers (e.g. Squarespace hosting and infrastructure)
With payment processors
With sports federations (if applicable)
When required by law or legal authorities

All third parties are required to protect your data appropriately.

7. Data Retention

We retain your data only as long as necessary:

Account and membership data: up to 5 years after termination
Order and invoice data: up to 7 years (legal obligation in Belgium)
Website analytics data: up to 13 months
Media (photos/videos): until consent is withdrawn or no longer relevant
8. Your Rights

You have the right to:

Access your data
Correct inaccurate data
Request deletion
Restrict processing
Object to processing
Data portability

Contact: itf.in.nae.oppem@gmail.com

9. Security

We implement appropriate technical and organisational measures to protect your personal data, including secure authentication and encrypted payment processing.

10. Complaints

You may file a complaint with:

Gegevensbeschermingsautoriteit (GBA)
https://www.dataprotectionauthority.be/

11. Changes

We may update this Privacy Policy at any time. The latest version will always be available on this page.